The City Secretary is appointed by the City Manger, subject to confirmation by the City Council as required by State law and the City Charter.
The City Secretary coordinates preparation of Council agenda packets and the official minutes, prepares legal notices relating to Council agendas and other city issues for publication and posting.
The City Secretary serves as the information and research assistant to the public and city staff and has several functional areas of responsibility:
The city secretary attends City Council meetings, documents Council actions, certifies the authenticity of records, prepares agendas and minutes, and maintains the City’s legislative history.
Boards and Commissions:
The city secretary facilitates the board and commission appointment process by receiving and maintaining applications submitted by citizens for consideration by City Council.
Public Information Requests:
The city secretary coordinates with city departments to respond to requests for City records filed each year under the Texas Public Information Act.
Records Management Program:
The city secretary maintains the official records of the city including ordinances, resolutions, contracts, deeds, easements and other legal documents. Also responsible for the city's records management program. The records management program provides for the identification, maintenance, retention, security, disposition and preservation of city records. The program is established by State law and city code.
The city secretary is the election official for the city and oversees the administration of city elections to ensure compliance with all city, state, and federal election laws and policies and to ensure that city elections are conducted in a fair and impartial manner.
Other duties performed:
- Permitting for alcoholic beverage permits. Information on alcoholic beverage permits
- Provide support to other city departments
- Provide assistance to the public
- Prepare ceremonial items
- Supervise the codification, supplement and distribution of the Code of Ordinances
- Administers Oath of Office
- Attest contracts and other legal instruments