DIRECTOR OF FINANCE AND ADMINISTRATION
The Director of Finance and Administration plans, organizes, and manages the City’s financial affairs, including functions of accounting and reporting, financial administration, purchasing, treasury, debt management, budget, and risk management. The Director is also responsible for all facets of Human Resources, Information Technology, and overseeing the administration of Municipal Court.
RESPONSIBILITIES AND DUTIES
The following duties are typical for this position. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
- Directs Finance department staff and all activities of the Finance Department, inclusive of Budgeting, Accounting, Utility Billing and Collection, Procurement, and Risk Management.
- Ensures annual financial statements and other external financial reports are in conformance with generally accepted accounting principles for audit by independent auditors.
- Directs preparation and monitoring of the annual City budget.
- Administers the City’s investment program; serves on Investment Committee; prepares reports of investment activity.
- Serve as treasurer and oversee cash management.
- Responsible for bond compliance, including compliance with bond ordinances and resolutions and preparation of State and federal reports, Secondary Market Disclosure, and arbitrage calculations.
- Conducts specialized studies and surveys, and reports results to senior management.
- Responsible for federal, State, and local grants including reporting, review of reimbursement requests, and compliance.
- Reviews and authorizes requisitions and payments by check, wire transfer, and ACH.
- Provides administrative direction to city-wide purchasing.
- Responsible for City assets being properly insured.
- Develops internal control policies, guidelines, and procedures for various financial activities.
- Develop, refine, implement, and ensure compliance with personnel policies and procedures with the City Manager.
- Perform all HR functions consistent with existing laws, statutes, ordinances, and other appropriate regulations.
- Direct and supervise payroll activities.
- Evaluate and administer employee benefits.
- Develop, conduct, administer, and communicate plans to assist management and employees with policies, procedures and guidelines regarding discipline, benefits, compensation, training and development, employee relations, recruiting, and retention.
- Assist in the resolution of employee and organizational issues with a focus on maintaining positive employee relations, while optimizing organizational performance.
- Investigate and respond to HR issues, some of which include employee complaints, harassment allegations, and discrimination complaints.
- Oversee the Municipal Court’s employees, administrative operations, budget, and systems.
- Oversee the Information Technology function for the City (currently contracted).
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
- Laws, rules, regulations, principles, and practices applicable to municipal governmental accounting, debt issuance, treasury management, pensions, procurement, budgeting, and risk management.
- Computer system applications related to municipal accounting and finance as well as Microsoft Office.
- Principles and practices of municipal government budget preparation and administration.
- Principles of personnel management including supervision, training and performance evaluation.
- Pertinent Federal, State and local laws, codes and regulations.
- Provide effective leadership to and coordinate the activities of the finance department.
- Identify and respond to public and City Council issues and concerns.
- Interpret and apply Federal, State and local policies, procedures, laws and regulations.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement
recommendations in support of goals.
- Effectively and fairly negotiate appropriate solutions and contracts.
- Gain cooperation through discussion and persuasion.
- Select, supervise, train and evaluate assigned staff.
- Prepare and administer a large municipal budget.
- Establish and administer effective financial controls for the management of City resources.
- Evaluate and develop improvements in operations, procedures, policies, or methods.
- Prepare clear and concise reports and develop appropriate recommendations.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
A Bachelor’s degree from an accredited college or university with major course work in Accounting, Public Administration, Business Administration, Economics, or related field. A CPA, CPFO, or CGFO designation is highly desirable.
A minimum of five (5) years progressively responsible administrative and financial management experience, preferably in local government financial administration. At least three (3) years supervisory experience.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work performed is in an indoor office environment subject to high levels of public contact and frequent interruptions. May include repetitive activities (performance of the same physically demanding activity) and may work with time pressures (frequent “rush” jobs, urgent deadlines, etc.). May work with distractions (telephone calls, customers, disturbances, etc.).
Physical: Work performed may require sitting for extended periods of time. Physical activities such as stooping, kneeling, crouching, standing, walking, lifting, grasping, feeling, talking, hearing/listening, seeing/observing, bending/twisting, and performing repetitive motions may be necessary. Use of hands and fingers, handle or operate objects, tools, or controls and to reach with arms and hands. Will occasionally be required to lift and/or move, push and/or pull up to 25 pounds.
Vision: See in the normal visual range with or without correction.
Hearing: Hear in the normal audio range with or without correction.